Admin & Accounts Assistant
Falkland Islands Office
Job Description
Reporting to the Head of Office, Falkland Islands, the principal responsibility of the Admin & Accounts Assistant is to provide administrative support to the firm and assisting with a wide range of client-facing outsourced accounting services.
This is a broad, hands-on role that will evolve as the business grows. The successful candidate will be expected to be flexible, proactive, and comfortable using their initiative to help develop, improve, and document processes, rather than simply following established ones.
This role is open to residents of the Falkland Islands only. Full or part time considered.
Key Responsibilities
Key Responsibilities
Administrative support
- Provide general office administration support, ensuring the smooth day-to-day running of the Falkland Islands office.
- Assist with maintaining and updating client records and information in line with data protection and compliance requirements.
- Raise client invoices in accordance with agreed billing procedures.
Assist with new client set-up, including liaising directly with clients to obtain required compliance documentation. - Prepare Engagement Letters using standard firm templates.
- Carry out copying, scanning, filing, and archiving of documentation (both physical and electronic).
- Support the Head of Office and wider team with ad hoc administrative tasks as required.
Key Responsibilities
Key Responsibilities
Accounts & Client Services Support
- Assist with bookkeeping services for a portfolio of outsourced clients.
- Support the preparation of client payroll.
- Assist with preparation of client accounts.
- Provide assistance with the preparation of personal and corporate tax returns.
- Communicate with clients regarding accounting queries and information requests in a professional and timely manner.
- Liaise with auditors and other third parties where applicable.
- Help manage deadlines and support the delivery of work to agreed timescales.
Key Responsibilities
Key Responsibilities
Quality, Compliance and Development
- Operate in accordance with the firm’s ISO 9001 Quality Management System on a daily basis.
- Maintain an understanding of quality, compliance, and record-keeping requirements.
- Contribute to the development, improvement, and documentation of office processes as the role and office evolve.
- Have an awareness of how departmental procedures, documents and record keeping have a positive or negative effect on the ISO 9001 Quality Management System.
Key Responsibilities
Skills and Experience
- Previous experience in a similar administrative, accounts, or finance support role.
- Strong written and verbal communication skills.
- Ability to communicate professionally with clients and colleagues via email, phone, and in person.
- Good organisational and time management skills, with the ability to manage multiple tasks and deadlines.
- Strong interpersonal skills and an ability to build effective working relationships.
- Good IT skills, including a working knowledge of Microsoft Word and Excel.
- Experience with accounting software is desirable.
- AAT/CAT qualification, part-qualified, or qualified by experience is desirable but not essential.
Apply Now
To apply, complete a copy of the application form and send to [email protected].
Closing date February 4 2026.
This job description is not exhaustive and may be reviewed and updated as the needs of the business evolve.